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GSE Email Lists FAQ
Mail Lists Program: How do I create a list?
First, you may not really need a list; in many cases you may only need an address alias or nickname in your email program. For example, if you need to send messages to all your relatives periodically, you can create a one word alias or nickname for all the individual email addresses of your family, giving you a quick and accurate way of addressing a message.By default, you are the only person who can use this alias because it resides locally as a configuration file on your computer. Some email clients will allow you to send this nickname file to others and have them install it in the same relative location; I do this with the GSE_email file — staff/faculty access only. This is a list of GSE staff and faculty addresses that can be stored in the Eudora email program's nicknames folder, and be easily accessed from within Eudora as you are addressing messages.
If you decide you really do need a list because you want others to send messages to this same group, it can be generated by one of two programs running on the campus CalMail machine: maillist and majordomo (click here to get to the main CalMail page, then select "Manage Your Mailing Lists" to create your own list).
The maillist program makes it easy to setup and maintain a list, but doesn't have a lot of features. It simply displays a list of email addresses that you edit and that everyone can send messages to (although the individual names are not displayed, just the list name).
The majordomo program has more features, such as restricting access, automating subscription, archiving, including automatic headers and footers; but it does requires some configuration using text files for full control (the basic configuration can be done by selecting options on a web-based interface).
NOTE: the simple maillist option has been discontinued by CalMail; older lists have been grandfathered-in and can still be used.
These lists will be administered by the Calmail user who creates them. Please try to use a "permanent" account to create lists; there have been occasions where students or temporary staff would create a program or project list and graduate/leave taking a very apropos list name with them. We've setup a permanent "role" account in ETSC to circumvent this problem. Lists created with this account will always be owned by the GSE and not an individual; the maintenance of the list can still be the responsibility of the unit. Please see me about setting up a list under this account. (Calmail does allow users with sufficient foresight to transfer their lists to others before they leave.)
Vic Wong
List Administrator
last reviewed: 4/17/07
12/28/03: 9556
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