 |
||
|
|
||||
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
||||
 |
 |
 |
 |
 |
 |
Instructions on completing the
OfficeMax SUPPLY ORDER
request form
This form should be used only to request office supply items from OfficeMax. As UCB’s preferred vendor for office supplies, OfficeMax offers items at discounted prices and will often deliver orders the day after they have been placed (assuming all items are in stock). In order to place an OfficeMax order, complete the "OfficeMax Supply Order Request" form and submit it to your budget assistant, who will process the order for you on-line (for a list of BSO Budget Assistants, click here).
When you are selecting items to purchase from OfficeMax, use only the hard-copy catalogs we have circulating throughout the School (they can be found in area offices, and in the BSO). Do not select items from the main OfficeMax website, as the item numbers do not correspond with the on-line ordering system available to UCB. Only if you have access to UCB's "Buying" section of its blu portal can you select OfficeMax items from the web.
Please note that prices published in the OfficeMax hard-copy catalogs do not incorporate UCB’s discount; actual UCB prices are often significantly lower than what is published in the catalog. If budgetary restrictions require you to know the exact cost of your supply order before it is placed, contact your budget assistant to determine the discounted price on the items you wish to order.
Request Date: Enter today’s date.
Requestor Name: Enter the name of the individual requesting the ordered item(s).
Requestor Phone: Enter the phone number of the individual requesting the ordered item(s).
Requestor E-mail: Enter the e-mail address of the individual requesting the ordered item(s).
Account Name/Fund Source: Provide the account name or funding source (e.g., Ford grant) to be charged.
Approval Signature: Have the principal investigator (PI) of the funding source sign in this field, authorizing the BSO to charge costs against this account. If the PI has designated another individual to sign approval on expenses for a particular account, that individual should sign in this field (note that the BSO must be informed in writing by the PI that another individual can sign for expenses).
Business Purpose of Item(s) to be Purchased: Provide a brief statement on the business purpose of the item(s) requested for purchase (e.g., Office supply items for upcoming conference)
In the table, provide the information requested:
Product Code: Enter this alpha-numeric code (in the hard-copy catalog, this is listed as the "Order No.").Item description: Provide a brief description of the item requested (e.g. Bic roller pen, black); this will help your budget assistant confirm the correct item is being ordered).
Page #: Enter the page number in the catalog where the item is listed.
Unit of Measure (UOM): Enter the unit of measure (UOM) by which the item is listed in the catalog (e.g., EA, BX, PK, etc.).
Price: Enter the price listed in the hard-copy catalog. Note that the price published in the catalog is almost always higher than actual UCB cost. Contact your budget assistant if you need the actual UCB cost for the item.
Quantity: Enter the number of units you wish to purchase of this item.
The total cost of each item will be calculated automatically. The subtotal and grand total (including an 8.75% sales tax) will be calculated automatically.
Last updated: 9/14/06
|